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Privacy notice and cookie policy | CIPP My CIPP Policy hub Continuing professional minutiae (CPD) News and publications Join CIPPWell-nighCIPP Chartered membership Training courses Qualifications ContactIncreasinglyConsult Payroll compliance Financial education Payroll resources Jobs in payroll Events GDPR for payroll Search Homepage CIPP MembershipWell-nighCIPP Privacy notice and cookie policy Share Privacy notice and cookie policy Updated May 2018 Please read the CIPP/IPP Education Ltd (the Group) privacy notice thoughtfully to understand how we use your personal data. The Group Privacy Notice defines the understructure for processing any personal data you provide to us, or we collect from you when you use our website or make an enquiry with us. CIPP, Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL ICO CIPP reg. ZA355159 ICO IPP Education Ltd reg. Z6769713 This is how your personal information is used by the CIPP and IPP Education Ltd as a subsidiary of the Group. If you have any questions, or want increasingly details well-nigh how we use your personal information, you can undeniability us on 0121 712 1000 or email us at info@cipp.org.uk.    “The Chartered Institute of Payroll Professionals” is the registered controller for the purpose of the Data Protection Act and the GDPR. This privacy notice describes how we as the controller protect and use the information you requite to us when you use this website and our services. When you provide personal information to us it will only be used in the ways described in the privacy notice below. A PDF version of this notice is moreover to download. CIPP Privacy Notice - May 2018   Privacy notice Protection of your data by law Your privacy is protected by law. This section provides remoter details well-nigh this.Equalto data protection laws, we are unliable to use personal information only if we have an winning reason to do so. The law says we must have at least one or increasingly of the pursuit reasons: To fulfil a contract we have with you, or When it is our legal duty, or When it is in our legitimate interest, or When we have your consent to When we have a merchantry or commercial reason to use your information, this is classed as a legitimate interest, plane then, it must be right and weightier for you and must not be used unfairly. If the Group has a merchantry or commercial reason to use your information, this is known as ‘legitimate interest’ and if we need to rely on legitimate interest as the reason for using your data, we will tell you what that is. In the event that we use your data under legitimate interest, we cannot unfairly go versus your interests as a member. Sensitive personal information Sensitive information is a matriculation of data that is treated by the law and the regulations to include racial / ethnic origin, sexual orientation, religious beliefs, trade union membership, health data and criminal records. We will only collect or use these types of data with your consent unless the law doesn’t indulge us to do so. If we do need to collect your sensitive personal data, it will only be when it is necessary in the interest of: Substantial public interest A legal requirement that will need to be established, exercised and defended. Information we use To ensure we are worldly-wise to respond to our members and visitors, we will collect the pursuit personal information, please note that this is not an exhaustive list: Name Contact information including email write Information well-nigh your visitor and position Website usage data Other information relevant to enquiries Transactional details Employment and educational details Information identifying computers/devices used to connect to the internet, including your Internet Protocol (IP) write Details of wangle to online resources Apprenticeship providers Our transferral to your data Our transferral to all our members and website visitors is: To alimony your data confidential andsecure Not to sell your dataUnelevatedis a list of all the ways that we may use your personal information, and specific reasons we rely on to use this information. Use of your peronal information Reason To manage your membership with us To develop new ways to understand our members’ requirements To provide translating or guidance well-nigh our services Your consent Fulfilling contracts Our legitimate interests Our legal duty To manage how we work with other companies that provide services to us and our members Fulfilling contracts Our legitimate interests Our legal duty To unhook our services To make and manage members payments To manage fees, charges and interest due on members finance To collect and recover money that is owed to us Fulfilling contracts Our legitimate interests Our legal duty To run our merchantry in an efficient and proper way. This includes managing our financial position, merchantry capability, planning, communications, corporate governance, and inspect Our legitimate interests. Our legal duty To exercise our rights set out in agreements or contracts Fulfilling contracts To communicate changes to legislation relating to payroll and pensions compliance Our legitimate interests Our legal duty Your sensitive information Reason Responding to institutional requirements Showing whether we have assessed your undertow in the right way Passing information to external examiners as needed to indulge verification into whether we have make-believe in the right way Legal requirement Special categories of information required to establish, exercise or defend legal claims Consent Letting you know when we need your consent to process special categories of personal data where necessary Where personal information is placid from We may collect personal information well-nigh you from these sources: Data you requite to us: When you wield for our services When you talk to us on the phone or at meetings When you use our website In emails and reports In consumer surveys Data we collect for use of our services including: Personal details Financial details Employment and education details Goods or services provided We may moreover process sensitive classes of information that may include: Physical or mental health details Racial or ethnic origin Data from third parties we work with: Other educational institutions Apprenticeship providers We have taken the time to identify the types of information we collect and have grouped it accordingly. Personal data type Description Contact Information well-nigh you and where you live Transactional Payment and transactional history from your worth Contractual Agreements of services we provide to you Technical Information from technical devices when connecting or using online servicesLiaisonGeneral liaison and correspondence Documents Passports, driving licenses, proof of write you have supplied to us Consent Contact preferences you have expressed Who we share your personal information with We may be legally obligated to share your information with other organisations or government agencies in instances where we need to collect what you owe and explore new ways of doing business: Current, past or prospective employers Educators and examining persons Employers Suppliers and services providers Central government Law enforcement and prosecuting authorities Ombudsman and regulatory authorities Courts and tribunals Companies you ask us to share your data with Data transfers out of the European Economic Area (EEA) The Group does not transfer your personal information outside of the EEA. If we are overly required to send your personal information outside of the EEA it would be for the pursuit reasons: Comply with a legal duty To help run your finance and services If you segregate not to requite personal information Data hodgepodge that is optional will be unmistakably stated when collected. However, if you decide not to share required personal data with us, it may wait or stop us from meeting our obligations and this can moreover midpoint that we cannot perform services needed to run your accounts. We are required to collect unrepealable personal information by law, and/or under the terms of a contract we have with you.  By not sharing the required data with us, it may lead to cancelling a service you have with us. How long we alimony your personal information We will alimony your personal information for as long as you are a member of the Group.Withoutyou stop stuff a member, we may alimony your data for up to eight years for one of these reasons: To respond to any questions or complaints To show that we treated you fairly To maintain records equal to rules that wield to us We may alimony your data for longer than eight years if we cannot delete it for legal, regulatory or technical reasons. Marketing material you receive The Group markets to our members to let you know well-nigh products, services and offers that we think you might be interested in. This is what we term as ‘marketing’. We sometimes use your personal information to decide which of these products, services and offers may be of particular interest to you, moreover known as ‘profiling’ for marketing purposes. You have the right to contact us and ask us to stop using your data in this way at any time. The Group will only market to you if we have your prior consent to do so, or if we believe there is a ‘legitimate interest’. Legitimate interest is when there is a merchantry or commercial reason to use your information to market to you, however this must be pearly to yourself. If you are happy to be marketed to, we may send you marketing material through email or post. If you have a preference, please let us know. You moreover have the right to stop collecting data while you are using our websites or mobile apps. Whatever you choose, you'll still receive important information such as changes to your existing products and services. From time to time we may ask you to personize or update your choices, or if there are changes in the law, regulation, or the structure of our business. You can contact us at any time to update your choices. Can I get a reprinting of the personal information you hold for me? You can wangle the personal information we hold well-nigh you by writing to us at this address: CIPP, Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL If you have any enquires well-nigh your information, what we do with it or believe any of the details held are inaccurate please contact us. If you wish to mutter well-nigh the way the Group has handled your information, please contact us using the whilom methods. If you think your personal data is incorrect? If you think we may have information well-nigh you that is incorrect or wrong, you have the right to question and raise this with us. Please contact us if you want to do this and we will take reasonable steps to trammels its verism and correct it. Your rights to stop us using your personal information? We may need to alimony your data for legal or official reasons but you can inform us if you think that we shouldn’t be using it. You can object to us using your data or to have it deleted and removed if you think there is no reason for us to have it. This is now recognised as the ‘right to object’, the ‘right to erasure’ or the ‘right to be forgotten’. We can sometimes limit the use of your data and this will midpoint that your data will only be used for specific things like legal rights and legal reasons. In this case, we will not use or share your information in spare ways while it is restricted. You have the right to ask for your personal data to be restricted if you think: It is not correct It you think it has been used unlawfully, but you do not want it deleted It is no longer relevant, but you want us to alimony it for a legal requirement You are waiting for us to personize if we are unliable to alimony on using it but you have once asked us to stop using your data If you want us to stop using your personal data for any of the whilom cases, please contact us. How you can withdraw your consent You have the right to withdraw your consent at any time so please let us know if you wish to withdraw consent. It may not unchangingly be possible to provide unrepealable services to you if you do this, however we can personize this with you. How to make a complaint If you are unhappy or unsatisfied with why and how we have used your personal data, you can contact us by sending an email to complaints@cipp.org.uk or by writing to us at this address: The CIPP, Goldfinger House, 245 Cranmore Boulevard, Shirley, Solihull, B90 4ZL If you are unhappy with our response, you can contact the office or the information commissioner at: Email: casework@ico.org.uk Tel: 0303 123 1113 Website: https://ico.org.uk/global/contact-us/ Formats for sharing data From the 25 of May 2018, you have the right to obtain a reprinting of the personal information we hold on you. The information will be provided in a format that can be hands read and re-used, and can be provided to other organisations if requested by you. Cookie policy What are cookies and how do we use them? A cookie is a small file placed on your computer's nonflexible drive. It enables our website to identify your computer as you view variegated pages on our website. Cookies indulge websites and applications to store your preferences in order to present content, options or functions that are specific to you. They moreover enable us to see information like how many people use the website and what pages they tend to visit. You can set your browser to not winnow cookies and the website www.allaboutcookies.org can tell you how to remove cookies from your browser.  However, some of our website features may not function as a result Controlling cookies You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies. However, please note that doing this may stupefy how our website functions. Some pages and services may wilt unavailable to you. Unless you have reverted your browser to refuse cookies, our website will issue cookies when you visit it. Our use of cookies The list unelevated shows all the cookies that are set by the CIPP website and the third-party services we use. If you have any queries well-nigh these cookies or would like increasingly information well-nigh them, please get in touch. Cookies for improving service The cookies in the table unelevated are set by the Google Analytics tool for improving service which allows the Group website to virtuously estimate the number of visitors to the website, volumes of usage and ensure that the Group website is available, and that the Group understands what you want to use. Name Typical content Expires _utma Randomly generated number (non personal data) Two years _utmb Randomly generated number (non personal data) 30 minutes _utmc Randomly generated number (non personal data) When you tropical your browser _utmz Randomly generated number and information on how the site was reached (e.g. uncontrived or via a link, organic search or paid search) Six months For remoter details on the cookies set by Google Analytics, please refer to the Google Code website. Cookies for managing your current visit We use a number of cookies to remember your selections or preferences that you’ve made when looking at the information on the CIPP website. Name Typical content Expires CFID Randomly generated number When user deletes it CFTOKEN Randomly generated alphanumeric piece of text When user deletes it pixl8-font-size Alphanumeric piece of text which stores users preferred font size One year The cookies described whilom (CFID and CFTOKEN) provide session functionality that is used by: Member log in Page redirect without member logged in Store member details without logged in Store forum user details Store blog tragedian details Store shopping cart details Store seminar cart details The cookies in the table unelevated are set by AddThis which allows the Group visitors to add favourites and share content in the social web, as well as tracking the analytics: Name Typical content Expires Uit Numeric value Two years loc Randomly generated alphanumeric piece of text Three months dt Text value One month di Randomly generated number Two years Uid Randomly generated alphanumeric piece of text Two years  Moreoverof interestWell-nighCIPP The Chartered Institute of Payroll Professionals (CIPP) is the Chartered undertone for payroll and pensions professionals in the UK and is defended to raising the profile of payroll within businesses. Terms and conditions Terms and conditions for use of CIPP products and services Payroll training undertow timetable Take a squint at our training undertow timetable to see upcoming public training courses dates.   The CIPP in numbers 50+ Training courses tent a wide variety of payroll, pensions and reward topics* 1 Voted number one weightier UKUndertoneby TheUndertoneExcellence Awards 100 One of the top 100 not for profit organisations to work for in the UK 9.5k+ People benefitting from CIPP membership* CIPP, Goldfinger House 245 Cranmore Boulevard Shirley, Solihull, B90 4ZL Tel: +44 (0) 121 712 1000 Fax: +44 (0) 121 712 1001 Useful linksWell-nighUs Qualifications Payroll training courses Events Terms and conditions Privacy and cookie policy Royal Charter Disclaimer Payroll compliance Consult Copyright © 2018 The Chartered Institute of Payroll Professionals (CIPP) Web diamond by Pixl8